Lexmark Range Brochure 2019

SECTION 08 Accuread Automate Classify and route docu- mentswith- out a server Business challenge Between the manual steps required for pre- and post-scan processing, wide variety of document types, employee training issues and limited network bandwidth in remote locations, many businesses struggle to capture printed information and retrieve it easily when needed. App overview Lexmark’s AccuRead Automate app enables a Lex- mark smart MFP to capture, automatically classify and route documents, while extracting key informa- tion for file naming and indexing. The result is a sim- pler and easier capture process for users, requiring little training. Plus, it’s the only such technology that runs on your Lexmark MFP, saving the cost and man- agement of an additional server and keeping all ac- tivity within your network and behind your firewall. Features Document classification Identifies and automatically sorts the scanned im- ages of documents loaded in the MFP’s automatic document feeder (ADF) Data extraction Locates and extracts up to four individual fields of data on a page and includes the data in an index file and/or the image file name Document routing Sends images of documents to pre-defined net- work folders Notifications Communicates job status, required actions or im- portant messages on the MFP touch screen or via email Manual review Lets user verify and edit extracted data at the MFP prior to routing Smart file names Uses extracted data from a document with a time stamp to create dynamic file names and image indexing metadata Self-learning technology Recognizes and automatically classifies new docu- ments without requiring samples Searchable PDF creation Uses AccuRead OCR to make any scanned text- based document searchable Benefits › › Expedites business processes by quickly getting data from documents to back-end systems › › Minimizes processing costs by reducing the num- ber of manual steps and redundant error checks › › Lowers investment and reduces administrative burdens by using serverless technology embed- ded on the MFP › › Eliminates manual data entry errors by automat- ically extracting indexing data › › Facilitates compliance and enhances customer service by accelerating information retrieval › › Simplifies capture process by eliminating manual setup for each document type Ideal for: ›› Large distributed organizations concerned about compliance and regulation, reducing costs and in- tegrating systems ›› Small organizations focused on reducing costs, improving customer service levels and operating more efficiently 24